The Poland Import Export Chamber Of Commerce Online

How To Use The Polish Crystal Catalogs

This page gives you tips, hints and procedures to us the Polish Crystal Catalogs to your best benefit.

You can use these catalogs to order retail or wholesale.

If you are a retail buyer, use the catalog to assemble an order to be submitted to the retailer of your choice. You will, of course, find their prices through their web site.

As a wholesale buyer, you are reminded that factories do not consider price lists as public information. They provide prices based on your request for quotation. Use these catalogs to complete your request for quotation.

And always keep in mind that international currency exchange rates fluctuate daily. That means that the cost of supplies to make the crystal change daily as well as the cost to you based on a quoted price. So factories will quote only based on a specific request for quotation. And those price quotes are not open ended. They will be open for only a given time period after which they expire and you must get new prices.

There is, of course, the business aspect of not floating price lists to anyone who asks for one. If you are a wholesale buyer, you are not interested in having retail customers with price lists that show your costs. That is your private information. And the factories respect that.

It is best to print the catalogs and put them in a binder. In that way you can either write notes on each page or insert pages and use those inserted pages for your notes.

Factories have minimum order requirements.

The minimum order requirements vary with customer and with the order that you place. There are no hard and fast rules. It is all about relationships, negotiation and timing.

For example, if you submit a request for quotation and happen to ask for products that can be scheduled for production with a similar order from someone else, you may get a lower order minimum.

And in that light, remember that factories do not maintain inventories. They produce to order only. So that means that your order may take as much as four months from the time you make your initial payment until it is ready to be shipped. And, it may be only one month until it is ready to be shipped.

Then add shipping time.

You should actually think in terms not of factory minimum order but shipping minimum order.

It costs just as much to ship one half pallet of crystal as it does a full pallet. So you should try to order at least a pallet of product to hold down your shipping costs per unit. See Shipping Costs

And, of course, how much goes on a pallet depends on what you order. For example, there are a lot more plates per pallet than vases.

In practical terms, if you are selling crystal, you need inventory for people to buy.

If you have a minimum two month lead time for getting an order - assume one month manufacturing plus one month shipping - you have to have enough inventory

at the end of two months to keep your customers satisfied.

Put another way, if you plan to make a profit of $2000 per month on crystal, you need at least $4000 in inventory to sell in that month. If you order $4000 as your initial stocking inventory, at the end of one month you would have none left. With a two month minimum delivery time, you would be out of the crystal business for some time.

So as you make up your order, plan your inventory level and order routine to keep your inventory at an acceptable level.

The crystal business is like any business. 80% of the product sits on your shelf for some time and 20% sells more quickly. But you need the 80% to sell the 20%.

So with time you will be ordering more of the fast movers. As you make enough sales to determine what the fast movers are, you can plan your reorder routine with more comfort.

Once you have your RFQ assembled, submit it directly to the factory. Or you can use the services of a factory representative/buying agent or procurement service.

Be sure to submit using an email address over your company name. See Look professional or be ignored.

Note that the ordering process is somewhat circular. You should order at least the factory minimum, or better at least a pallet, but you know neither the prices nor the packed out volumes to know where you stand. You will not know that until after you order.

The factories know that. They will work with you and make recommendations. They want you to be a repeat customer so they will help you get your product delivered at the lowest cost and will, often, tell you what, based on their experience, the fast movers are.

That is why you use an RFQ. Once you get the quotation, you make changes to adjust the order volume and total cost.

And after making the adjustments, you adjust again.

So it is all about relationship building.

In the beginning, you are likely to be uncomfortable since you do not know with whom you are dealing. After you get experience, you will learn to rely on them more.

And they will know how to deal with you.

Remember that the factories are inundated with thousands of requests each month from people who want to buy individual pieces or small orders that are well under factory minimums. They ask for thousands of catalogs and wholesale price lists.

So you have to distinguish yourself from them.

Actually, it is best for you to use a procurement service. You are likely to get better prices and you definitely will get better service. Information about procurement services is at procurement services

Here is the step by step approach.

You have the catalogs.

Open up a spreadsheet in your computer.

List sku, pattern and product description plus how many pieces you want.

Add your shipping address. Indicate whether it is a business or residence address.

Add your website or blog address.

Submit it using your email with your established company or domain name. See Look professional or be ignored.

Submit the RFQ to or go to the web and submit directly to the factory using their contact form.

If you wish to use a procurement service, send email via Contact